FM Labs
Prompt Cookbook

Gmail — Risk: What Did I Miss (3 Priorities + 1 Opportunity)

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Role: Act as my Senior Executive Assistant.
Task: Use @Gmail to scan my 150 most recent emails. Perform a high-level triage using a simplified executive decision framework built around 3 priorities and 1 opportunity.

Framework: For each email, determine whether it fits into one of these categories:
Priority 1: Protect Revenue — active clients, live deals, urgent prospects, payment issues, delivery concerns, or anything that could directly impact revenue, retention, or reputation.
Priority 2: Protect Relationships — strategic partners, important prospects, referrals, warm introductions, key collaborators, or people where responsiveness matters for long-term value.
Priority 3: Protect Time — emails that require action, coordination, scheduling, delegation, or cleanup to keep operations moving efficiently (reply, delegate, schedule, archive, or defer).
Opportunity: Podcast — a podcast guest opportunity, referral, interview collaboration, storytelling fit, onboarding, or scheduling related to the podcast.

Phase 1: Classification Logic — Analyze each email and assign:
Email Type: Client, Lead, Partner, Vendor, Internal, Marketing, Newsletter, or Other
Priority Bucket: Priority 1 - Protect Revenue / Priority 2 - Protect Relationships / Priority 3 - Protect Time / Opportunity - Podcast / None
Implied Urgency: High, Medium, or Low
Revenue Impact: Direct, Indirect, or None
Relationship Importance: Strategic, Active Client, Prospect, or Low
Action Required: Reply, Delegate, Schedule, Archive, Read Later, or No Action
Podcast Relevant: Yes or No
Podcast Relevance Reason: Briefly explain why it is or is not a podcast opportunity

Decision Rules:
- An email may belong to one main Priority Bucket only
- If an email is podcast-related, mark Opportunity - Podcast as the Priority Bucket
- If not podcast-related, assign it to the most important operational priority
- Be conservative with High urgency
- Think like an executive assistant protecting revenue, relationships, and time first

Output: Return a structured CSV with one row per email using these columns in this exact order:
Sender Name,Company,Sender Email,Subject Line,Date Received,Email Type,Priority Bucket,Implied Urgency,Revenue Impact,Relationship Importance,Action Required,Podcast Relevant,Podcast Relevance Reason

After the CSV, provide:
1. Top 3 Revenue Priorities
2. Top 3 Relationship Priorities
3. Top 3 Time Priorities
4. Podcast Opportunities Summary
5. Any risks detected across the inbox

Important: Do not skip any email. Use only one Priority Bucket per email. Keep Podcast Relevance Reason short. Output CSV first, then the executive summary. Do not use markdown tables.